Grading

Grade Point Average

The Grade Point Average (GPA) is determined by dividing the total number of credit hours a student has attempted into the total number of quality points earned. The grades of “P,” “AU,” “I,” and “W” do not enter into the calculation of the GPA. The grade of “F” earned in a pass/fail course is included in the calculation of the GPA. Grades earned at other colleges or universities are not included in calculating the GPA.

Dean’s List

Every semester, the colleges publish a Dean’s List of Honor Students. To be eligible, a student must have completed at least 12 hours during the semester, with a grade point average of at least 3.5 and with no “D” or “F” grades. A grade of Incomplete (I) will cause a student’s name to be omitted from the Dean’s List. Credit hours taken on a pass/fail basis are not included among the 12 hours needed to be eligible for the Dean’s List of Honor Students.

Incomplete Grade

An Incomplete (I) grade is given when students are prevented from completing the course requirements by the last day of classes by circumstances beyond their control -- as explained to the satisfaction of the instructor. Incomplete work must be made up within the first six weeks of the following semester, or the grade IF will be assigned for the course. In exceptional circumstances, a student may request an extension of time in order to complete the work. The approval of the dean of the college, as well as the instructor, is required. This extension must be requested before the end of the six-week deadline.

Change of Grade

The only reason for which a change of grade may be requested is an error in the original recording of the grade. Students are obliged to check their grade reports and consult with their instructors if there is a question of error. A change of grade must be made in the first six weeks of the semester following that in which the course was taken. A change of grade will not affect the status of a student dismissed for academic deficiency, unless the error is brought to the attention of the Faculty Academic Appeals Committee at the time the dismissal hearing is held.

A change of grade requires the approval of both the instructor and the appropriate college dean. To appeal a grade, see the Grade Appeal Process.

Repeated Courses

Any course taken at the University may be repeated for a higher grade, except those restricted by a major department or a college. Both courses and grades will appear on the permanent record, but only the most recent grade (whether higher or lower than the previous grade) and its corresponding hours attempted, hours earned and quality points will be honored. The most recent course attempt is used for determining progress toward graduation; the prior attempt is ignored. Credit will be given only once for the course. The grades “W” or “I” on the second attempt do not replace the previous grade.

Students who earn a grade of “D” or “W” in any required nursing course at any level must repeat that course prior to moving to another level of nursing coursework. Students who earn a grade of “F” in any required nursing course at any level will be dismissed from the College of Nursing and Health Professions. Students who earn two “D” or receive two “W” grades in required nursing courses (two “D” or “W” grades in one course, or one “D” or “W” grade in each of two courses) will be dismissed from the College of Nursing and Health Professions. Students must receive a grade of “C” in required science courses to progress to the next semester in the program. Students who receive only one failing grade in a science (C-, D, F, or W), will be allowed to repeat that course once. Science theory and science labs are counted as separate classes. Upon a second failed science, or if the student fails or withdraws from both theory and lab during the semester, the student will be notified that they have been academically dismissed from the nursing major. A student may repeat a required general education support course in which they earn a “C-”, “D”, “F”, or “W” only once and if the student does not earn a minimum of a “C” on the second attempt they will be academically dismissed from the nursing major. Dismissal from the College of Nursing and Health Professions does not necessarily result in dismissal from the University.

Grade Report

Lewis University discontinued mailing grade reports as of January 2006. Grade reports may be obtained online at www.lewisu.edu/academics/onlinerecords.htm. Students with special requests may contact the Office of the Registrar for assistance after grades have been posted.

Transcript

The transcript is the academic record of the student. It contains all courses taken at Lewis University and the corresponding grades, credits attempted, credits earned and quality points, as well as the grade point average. Approved transfer credits are also on the transcript with only the course title and credits earned listed. The transcript is updated after each semester to include coursework for that semester. The Office of the Registrar safeguards the transcript. The University adheres to the Family Educational Rights and Privacy Act of 1974, as amended, with regard to information contained on the student transcript. Students may review their transcripts at the Office of the Registrar. Copies are available, for a fee, upon written request by the student. Current and prior students will not receive a transcript until all financial obligations to the University, including but not limited to tuition, fees and fines, have been completely satisfied.

Class Standing

Class standing is determined according to the number of credit hours earned: